EU–Japan Fest Japan Committee
Grant Application Procedures
For the 32nd of EU-Japan Fest in 2024

The Committee accepts applications for projects meeting the following conditions that have followed the specified application procedures.

Projects Eligible for Support

  • Projects organized, supported and recommended by the European Capital of Culture:
    • Tartu 2024 (Estonia)
    • Bad Ischl – Salzkammergut 2024 (Austria)
    • Bodø 2024 (Norway)
  • Projects continued, developed or derived from projects of a previous European Capital of Culture.
  • Projects operable within the preparation phase of a future European Capital of Culture.

Eligible Applicant

  • The European Capitals of Culture
  • Local organizer of projects in the European Capitals of Culture (Past and future ECoCs are included)
  • Local organizers/ artists in Japan as host of the projects

Projects Ineligible for Support:

  • Projects with activities limited to the year of a given European Capital of Culture and without prospects for continuation and development into later years.
  • Projects lacking an established framework of cooperation between the organizer and the artist/group.
  • Projects lacking the character of being rooted in a community.
  • Other projects that the Committee deems inappropriate, such as those offensive to public order and morals.

Grant Amount Priorities

Priorities depending on the Year of European Capital of Culture:

1st priorities:Host cities of European Capitals of Culture 2024

As the 32nd: Tartu 2024 (Estonia), Bad Ischl Salzkammergut 2024 (Austria), Baudou 2024 (Norway)
*For Host city of European Capitals of Culture, grant priorities are made depending on the following order.

  • Priority 1: Projects organized, co-organized or supported by Host European Capitals of Culture
  • Priority 2: Projects that are not part of the official projects of a European Capital of Culture shall be accorded priority
2nd priorities:Past European Capitals of Culture (1993-2022/51 cities) and future European Capital of Culture (2024-2027/9 cities)

*Past and future host cities shall be accorded priority in the order of their proximity to 2023.

Criteria for Selection

  • The project activity must meet the criteria of our committee’s Basic Policy.
  • Organizers and participating artists (or groups) must exercise thorough research, preparation and publicity regarding the project activity.
  • Organizers and participating artists should be independent in every aspect and have a reliable budget.
    • Priorities depending on the applicant fundraising:

      In Europe
      Are the European Capital of Culture and the local organizer seeking grants from governments or public bodies and foundations?[Essential precondition]

      In Japan
      Are the participant group and/or artist seeking grants from the Japanese government or public bodies and foundations, and engaged in crowdfunding or like means of fundraising?

      *In conducting audits, the Committee will attach importance to the following. Please provide specific information in the application form.

Application submission dates and deadlines

Main call deadline
30 September 2023
Project coverage
#ECoC of the year (2024): January – December 2024
#Other ECoCs: April 2024 – March 2025 (Japanese fiscal year)

*Only in case we have the remaining amount of the budget, we will accept applications in accordance with the following priority order.
**Applications for FY2024 have been closed.

Online application system Deadline Result expected Project coverage period
Open: 1 September 2023 Main call:
30 September 2023
31 October 2023 ECoC 2024: January-December 2024
Other ECoCs: April 2024 – March 2025
Open: 1 December 2023 2nd Call:
31 January 2024
28 February 2024 ECoC 2024: April – December 2024
Other: April 2024- March 2025
Open: 1 March 2024 3rd Call:
31 March 2024
30 April 2024 ECoC 2024: July – December 2024
Other: July 2024- March 2025
Open: 1 May 2024 4th Call:
31 May 2024
30 June 2024 ECoC 2024: September – December 2024
Other: September 2024- March 2025

From Application to Grant Provision

  1. The applicant submits the application form and documents
    Applicant → EU–Japan Fest Japan Committee
  2. Committee forwards decision (approval or rejection) on application by email.
    EU–Japan Fest Japan Committee → applicant
  3. Applicant replies with confirmation by email
    Applicant → EU–Japan Fest Japan Committee
  4. Following the conclusion of the supported project:The applicant submits an activity report (via the electronic form) and printed material (by post) within 1 month after completion of the project.
    Applicant → EU–Japan Fest Japan Committee
  5. Payment of grant made (by bank transfer) within 3 weeks of receipt of materials in step 4 above
    EU–Japan Fest Japan Committee → applicant
Important notice:
  • EU-Japan Fest receives many inquiries about artists we support for new connections or projects from past, current and future ECoCs. To further encourage collaboration between ECoCs and Japan, we have launched a portfolio website of Japanese artists or international artists based in Japan – “Meet Up ECoC!“. We would like to ask participating artists to register “Meet Up ECoC!” as it enables other ECoCs to reach the information. Please inform the Japanese artists/international artists based in Japan whom you are going to collaborate.
  • If your project is downsized after the approval, our grant is also subjected to be downsized.。

Online Application and download

*Applicants for the 2024~2028 ECoCs should have ready their copy of the Support Request Letter to EU-Japan Fest provided by ECoC. You will need to upload this file in Step 7.
*Grant application forms and submission guidelines are subject to change without notice at any time.
*Applications shall be accepted in accordance with conditions stated in the most recent version of the guidelines.