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Supporting Japan-related programs in European Capitals of Culture

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Apply 2022

Aug. 2021

EU–Japan Fest Japan Committee

Grant Application Procedures

For the 30th of EU-Japan Fest


The Committee accepts applications for projects meeting the following conditions
that have followed the specified application procedures.

INDEX: Projects Eligible for Support | Eligible Applicant | Projects Ineligible for Support | Criteria for Selection | Grant Amount Priorities | Application submission dates and deadlines | From Application to Grant Provision | Online Application and download

Projects Eligible for Support 

*    Projects organized, supported and recommended by the European Capital of Culture:
      As the 30th: Kaunas 2022 (Lithuania) and Esch 2022 (Luxembourg)
*    Projects continued, developed or derived from projects of a previous European Capital of Culture.
*    Projects operable within the preparation phase of a future European Capital of Culture.


Eligible Applicant

* The European Capitals of Culture

* Local organizer of projects in the European Capitals of Culture (Past and future ECoCs are included)

* Local organizers/ artists in Japan as host of the projects


Projects Ineligible for Support:

Where the following apply, a project shall not receive support even if it meets conditions for eligibility.

*    Projects with activities limited to the year of a given European Capital of Culture and
      without prospects for continuation and development into later years.
*    Projects lacking an established framework of cooperation between the organizer and the artist/group.
*    Projects lacking the character of being rooted in a community.
*    Projects otherwise deemed not suitable by the Committee.


Criteria for Selection

*   The project activity must meet the criteria of our committee’s Basic Policy.
*   Organizers and participating artists (or groups) must exercise thorough research, preparation and publicity regarding the project activity.
*   Organizers and participating artists should be independent in every aspect and have a reliable budget.
  –Details of Support Criteria and Grant Information Financial Resource As of Aug. 2021

Grant Amount Priorities

1. Priorities depending on the Year of European Capital of Culture:  

1st priorities:
Host cities of European Capitals of Culture 2022
As the 30th: Kaunas 2022 (Lithuania) and Esch 2022 (Luxembourg)
*For Host cities of European Capitals of Culture, grant priorities are made depending on the following order.
-Priority 1: Projects organized, co-organized or supported by Host European Capitals of Culture  
-Priority 2: Projects that are not part of the official projects of a European Capital of Culture shall be accorded priority where a European Capital of Culture expresses expectations and recommendations for their long-term development.

●2nd priorities:
Past European Capitals of Culture (1993-2020/48 cities) and future European Capital of Culture (2023-2026/8 cities)
*Past and future host cities shall be accorded priority in the order of their proximity to 2022. 

2. Priorities depending on the applicant fundraising:

In conducting audits, the Committee will attach importance to the following. Please provide specific information in the application form.

<In Europe>
 Are the European Capital of Culture and the local organizer seeking grants from governments or public bodies and foundations? [Essential precondition]

<In Japan>
 Are the participant group and/or artist seeking grants from the Japanese government or public bodies and foundations, and engaged in crowdfunding or like means of fundraising?


Application submission dates and deadlines

Main call deadline: 30 September 2021 
Project coverage:
 #ECoC of the year (Kaunas 2022, Esch 2022):
January – December 2022
 #Other ECoCs: April 2022 – March 2023 (Japanese fiscal year)

※Only in case we have the remaining amount of the budget, 
    we will accept applications in accordance with the following priority order.

Online application system Deadline Result expected Project coverage period
1 September 2021 
Main call: 
30 September 2021
31 October 2021 ECoC 2022: January-December 2022
Other ECoCs: April 2022 – March 2023


1 December 2021 

2nd Call:
31 January 2022
28 February 2022   April 2022- March 2023

1 March 2022

3rd Call:
31 March 2022
30 April 2022 July 2022- March 2023

1 May 2022

4th Call:
31 May 2022
30 June 2022 September 2022- March 2023

From Application to Grant Provision

    1. The applicant submits the application form and documents
      Applicant → EU–Japan Fest Japan Committee

    2. Committee forwards decision (approval or rejection) on application by email.
      EU–Japan Fest Japan Committee → applicant

    3. Applicant replies with confirmation by email
      Applicant → EU–Japan Fest Japan Committee

    4. Following the conclusion of the supported project:
      The applicant submits an activity report (via the electronic form) and printed material (by post) within 1 month after completion of the project.
      Applicant → EU–Japan Fest Japan Committee
    5.  Payment of grant made (by bank transfer) within 3 weeks of receipt of materials in step 4 above
      EU–Japan Fest Japan Committee → applicant

Important notice:

* EU-Japan Fest receives many inquiries about artists we support for new connections or projects from past, current and future ECoCs. To further encourage collaboration between ECoCs and Japan, we have made it a requirement for participating artists from Japan to post information on our portfolio website “Meet Up ECoC!”. It enables other ECoCs to reach the artists’ information. Please get in touch with the artists to complete this task.
URL: https://eu-japanfest.org/meet-up/

*If your project is downsized after the approval, our grant is also subjected to be downsized.

Online Application and download

*Support Request Letter 
 –Support Request Letter for EUJF *REQUIRED FOR ECoC 2021~2026

*For instruction:
  –EUJF application instruction 2022 as of Aug 2021

*For your information:
  –Support Criteria and Grant Information Financial Resource As of Aug. 2021

*Welcome to Electronic Application System
  –Registering for online application account

* Grant application forms and submission guidelines are subject to change without notice at any time.
* Applications shall be accepted in accordance with conditions stated in the most recent version of the guidelines.


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