Supporting Japan-related programs in European Capitals of Culture

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Apply 2021

Sep. 2020

EU–Japan Fest Japan Committee

Grant Application Procedures



The Committee accepts applications for programs meeting the following conditions
that have followed the specified application procedures.


Projects Eligible for Support 

*    Projects organized, supported and recommended by the European Capital of Culture:
      Novi Sad 2021 (Serbia), Timisoara 2021 (Romania) and Eleusis 2021 (Greece).
*    Projects continued, developed or derived from programs of a previous European Capital of Culture.
*    Projects operable within the preparation phase of a future European Capital of Culture.


Projects Ineligible for Support:

Where the following apply, a project shall not receive support even if it meets conditions for eligibility.

*    Projects with activities limited to the year of a given European Capital of Culture and
      without prospects for continuation and development into later years.
*    Projects lacking an established framework of cooperation between the organizer and the artist/group.
*    Projects lacking the character of being rooted in a community.
*    Projects otherwise deemed not suitable by the Committee.


Criteria for selection

*   The program activity must meet the criteria of our committee’s Basic Policy.
*   Organizers and participating artists (or groups) must exercise thorough research, preparation and publicity regarding the program activity.
*   Organizers and participating artists should be independent in every aspect and have a reliable budget.


Grant Amount Priorities

1. Priorities depending on the Year of European Capital of Culture:  

1st priorities:
Host cities of European Capitals of Culture 2021 (Novi Sad, Timisoara and Eleusis)
*For Novi Sad 2021, Timisoara 2021 and Eleusis 2021, grant priorities are made depending on the following order.
-Priority 1: Programs organized, co-organized or supported by European Capital of Culture 2021  
-Priority 2: Programs that are not part of the official program of a European Capital of Culture shall be accorded priority where a European Capital of Culture expresses expectations and recommendation for their long-term development.

●2nd priorities:
Past European Capitals of Culture (1993-2020/48 cities) and future European Capital of Culture (2022-2024/6 cities)
*Past and future host cities shall be accorded priority in the order of their proximity to 2021. 

2. Priorities depending on the applicant fundraising:

In conducting audits, the Committee will attach importance to the following. Please provide specific information in the application form.

<In Europe>
 Are the European Capital of Culture and the local organizer seeking grants from governments or public bodies and foundations? [Essential precondition]

<In Japan>
 Are the participant group and/or artist seeking grants from the Japanese government or public bodies and foundations, and engaged in crowdfunding or like means of fundraising?


Application submission dates and deadlines

Main call deadline: 30 September 2020 
Program coverage:
 #ECoC of the year (Novi Sad 2021, Timisoara 2021, Eleusis 2021):
January – December 2021
 #Other ECoCs: April 2021 – March 2022 (Japanese fiscal year)

※Only in case we have the remaining amount of the budget, 
    we will accept applications in accordance with the following priority order.

Deadline Online application system Program coverage period
Main call: 
30 September 2020
Open: 1 September 2020  ECoC 2021: January-December 2021
Other ECoCs: April 2021 – March 2022
2nd Call: 31 January 2021 Open: 1 December 2020  April 2021- March 2022
3rd Call: 31 March 2021 Open: 1 February 2021  July 2021- March 2022
4th Call: 31 May 2021 Open: 1 May 2021 September 2021- March 2022

From Application to Grant Provision

  1. The applicant submits application form and documents
    Applicant → EU–Japan Fest Japan Committee

  2. Committee forwards decision (approval or rejection) on application by email.
    EU–Japan Fest Japan Committee → applicant

  3. Applicant replies with confirmation by email
    Applicant → EU–Japan Fest Japan Committee

  4. Following the conclusion of the supported project:
    The applicant submits activity report (via the electronic form) and printed material (by post) within 1 month after completion of the project.
    Applicant → EU–Japan Fest Japan Committee

    *Please make sure with participating Japanese artists (both in Japan and abroad)/ Japan-based artists (any nationality) to register and make an artist page on the portfolio website “Meet Up ECoC!” (
    The indication of their pages is mandatory on the activity report form when you submit it.
  5.  Payment of grant made (by bank transfer) within 3 weeks of receipt of materials in step 4 above
    EU–Japan Fest Japan Committee → applicant

Online Application and download

*Support Request Letter 
 –Support Request Letter for EUJF *REQUIRED FOR ECoC 2021~2024

*For instruction:
  –EUJF application instruction 2021

*For your information:
  –Support Criteria and Grant Information Financial Resource As of Sep. 2020

*Welcome to Electronic Application System
  –Registering online application account 

* Grant application forms and submission guidelines are subject to change without notice at any time.
* Applications shall be accepted in accordance with conditions stated in the most recent version of the guidelines.

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