Sep. 2020
EU–Japan Fest Japan Committee
Grant Application Procedures
2021
The Committee accepts applications for programs meeting the following conditions
that have followed the specified application procedures.
Projects Eligible for Support
* Projects organized, supported and recommended by the European Capital of Culture:
Novi Sad 2021 (Serbia), Timisoara 2021 (Romania) and Eleusis 2021 (Greece).
* Projects continued, developed or derived from programs of a previous European Capital of Culture.
* Projects operable within the preparation phase of a future European Capital of Culture.
Projects Ineligible for Support:
Where the following apply, a project shall not receive support even if it meets conditions for eligibility.
* Projects with activities limited to the year of a given European Capital of Culture and
without prospects for continuation and development into later years.
* Projects lacking an established framework of cooperation between the organizer and the artist/group.
* Projects lacking the character of being rooted in a community.
* Projects otherwise deemed not suitable by the Committee.
Criteria for selection
* The program activity must meet the criteria of our committee’s Basic Policy.
* Organizers and participating artists (or groups) must exercise thorough research, preparation and publicity regarding the program activity.
* Organizers and participating artists should be independent in every aspect and have a reliable budget.
Grant Amount Priorities
1. Priorities depending on the Year of European Capital of Culture:
●1st priorities:
Host cities of European Capitals of Culture 2021 (Novi Sad, Timisoara and Eleusis)
*For Novi Sad 2021, Timisoara 2021 and Eleusis 2021, grant priorities are made depending on the following order.
-Priority 1: Programs organized, co-organized or supported by European Capital of Culture 2021
-Priority 2: Programs that are not part of the official program of a European Capital of Culture shall be accorded priority where a European Capital of Culture expresses expectations and recommendation for their long-term development.
●2nd priorities:
Past European Capitals of Culture (1993-2020/48 cities) and future European Capital of Culture (2022-2024/6 cities)
*Past and future host cities shall be accorded priority in the order of their proximity to 2021.
2. Priorities depending on the applicant fundraising:
In conducting audits, the Committee will attach importance to the following. Please provide specific information in the application form.
<In Europe>
Are the European Capital of Culture and the local organizer seeking grants from governments or public bodies and foundations? [Essential precondition]
<In Japan>
Are the participant group and/or artist seeking grants from the Japanese government or public bodies and foundations, and engaged in crowdfunding or like means of fundraising?
Application submission dates and deadlines
Main call deadline: 30 September 2020
Program coverage:
#ECoC of the year (Novi Sad 2021, Timisoara 2021, Eleusis 2021): January – December 2021
#Other ECoCs: April 2021 – March 2022 (Japanese fiscal year)
※Only in case we have the remaining amount of the budget,
we will accept applications in accordance with the following priority order.
| Deadline | Online application system | Program coverage period |
| Main call: 30 September 2020 |
Open: 1 September 2020 | ECoC 2021: January-December 2021 Other ECoCs: April 2021 – March 2022 |
| 2nd Call: 31 January 2021 | Open: 1 December 2020 | April 2021- March 2022 |
| 3rd Call: 31 March 2021 | Open: 1 February 2021 | July 2021- March 2022 |
| 4th Call: 31 May 2021 | Open: 1 May 2021 | September 2021- March 2022 |
From Application to Grant Provision
- The applicant submits application form and documents
Applicant → EU–Japan Fest Japan Committee - Committee forwards decision (approval or rejection) on application by email.
EU–Japan Fest Japan Committee → applicant - Applicant replies with confirmation by email
Applicant → EU–Japan Fest Japan Committee - Following the conclusion of the supported project:
The applicant submits activity report (via the electronic form) and printed material (by post) within 1 month after completion of the project.
Applicant → EU–Japan Fest Japan Committee*Please make sure with participating Japanese artists (both in Japan and abroad)/ Japan-based artists (any nationality) to register and make an artist page on the portfolio website “Meet Up ECoC!” (https://eu-japanfest.org/meet-up/).
The indication of their pages is mandatory on the activity report form when you submit it. - Payment of grant made (by bank transfer) within 3 weeks of receipt of materials in step 4 above
EU–Japan Fest Japan Committee → applicant
Online Application and download
*Support Request Letter
–Support Request Letter for EUJF *REQUIRED FOR ECoC 2021~2024
*For instruction:
–EUJF application instruction 2021
*For your information:
–Support Criteria and Grant Information Financial Resource As of Sep. 2020
*Welcome to Electronic Application System
–Registering online application account
* Grant application forms and submission guidelines are subject to change without notice at any time.
* Applications shall be accepted in accordance with conditions stated in the most recent version of the guidelines.