Aug. 2020
EU–Japan Fest Japan Committee
Grant Application Procedures
2020
The Committee accepts applications for programs meeting the following conditions
that have followed the specified application procedures.
Projects Eligible for Support
* Projects organized, supported and recommended by the European Capital of Culture:
Galway 2020 (Ireland) and Rijeka 2020 (Croatia).
* Projects continued, developed or derived from programs of a previous European Capital of Culture.
* Projects operable within the preparation phase of a future European Capital of Culture.
Projects Ineligible for Support:
Where the following apply, a project shall not receive support even if it meets conditions for eligibility.
* Projects with activities limited to the year of a given European Capital of Culture and
without prospects for continuation and development into later years.
* Projects lacking an established framework of cooperation between the organizer and the artist/group.
* Projects lacking the character of being rooted in a community.
* Projects otherwise deemed not suitable by the Committee.
Criteria for selection
* The program activity must meet the criteria of our committee’s Basic Policy.
* Organizers and participating artists (or groups) must exercise thorough research, preparation and publicity regarding the program activity.
* Organizers and participating artists should be independent in every aspect and have a reliable budget
Grant Amount Priorities
1. Priorities depending on the Year of European Capital of Culture:
●1st priorities:
Host city of European Capitals of Culture 2020 (Galway and Rijeka)
*For Galway 2020 and Rijeka 2020, grant priorities are made depending on the following order.
-Priority 1: Programs organized, co-organized or supported by European Capital of Culture 2020
-Priority 2: Programs that are not part of the official program of a European Capital of Culture shall be accorded priority where a European Capital of Culture expresses expectations and recommendation for their long-term development.
●2nd priorities:
Past European Capitals of Culture (1993-2019/46 cities) and future European Capital of Culture (2021-2025/10 cities)
*Past and future host cities shall be accorded priority in order of their proximity to 2020.
2. Priorities depending on the applicant fundraising:
In conducting audits, the Committee will attach importance to the following. Please provide specific information in the application form.
<In Europe>
Are the European Capital of Culture and the local organizer seeking grants from governments or public bodies and foundations? [Essential precondition]
<In Japan>
Are the participant group and/or artist seeking grants from the Japanese government or public bodies and foundations, and engaged in crowdfunding or like means of fundraising?
Application submission dates and deadlines
Main call deadline: 30 September 2019
Program coverage:
#ECoC of the year (Galway 2020, Rijeka 2020): January – December 2020
#Other ECoCs: April 2020 – March 2021 (Japanese fiscal year)
※Only in case we have remaining amount of the budget,
we will accept applications in accordance with the following priority order.
| Deadline | Online application system | Program coverage period |
| Main call: 30 September 2019 |
Open: End of August 2019 | ECoC 2020: January-December 2020 Other ECoCs: April 2020 – March 2021 |
| 2nd Call: 31 January 2020 | Open: 1 December 2019 | April 2020- March 2021 |
| 3rd Call: 31 March 2020 | Open: 1 March 2020 | July 2020- March 2021 |
From Application to Grant Provision
- Applicant submits application form and documents
Applicant → EU–Japan Fest Japan Committee - Committee forwards decision (approval or rejection) on application by email.
EU–Japan Fest Japan Committee → applicant - Applicant replies with confirmation by email
Applicant → EU–Japan Fest Japan Committee - Following conclusion of supported project:
Applicant submits activity report (via electronic form) and printed material (by post) within 1 month after completion of project.
Applicant → EU–Japan Fest Japan Committee - Payment of grant made (by bank transfer) within 3 weeks of receipt of materials in step 4 above
EU–Japan Fest Japan Committee → applicant
Online Application and download
*Support Request Letter
–Support Request Letter for EUJF *REQUIRED FOR ECoC 2020~2023
*For instruction:
–EUJF application instruction 2020
*For your information:
–Support Criteria and Grant Information Financial Resource As of Aug. 2020
*Welcome to Electronic Application System
–Registering online application account
* Grant application forms and submission guidelines are subject to change without notice at any time.
* Applications shall be accepted in accordance with conditions stated in the most recent version of the guidelines.