Supporting Japan-related programs in European Capitals of Culture

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Apply 2020

Aug. 2020

EU–Japan Fest Japan Committee

Grant Application Procedures



The Committee accepts applications for programs meeting the following conditions
that have followed the specified application procedures.


Projects Eligible for Support 

*    Projects organized, supported and recommended by the European Capital of Culture:
      Galway 2020 (Ireland) and Rijeka 2020 (Croatia).
*    Projects continued, developed or derived from programs of a previous European Capital of Culture.
*    Projects operable within the preparation phase of a future European Capital of Culture.


Projects Ineligible for Support:

Where the following apply, a project shall not receive support even if it meets conditions for eligibility.

*    Projects with activities limited to the year of a given European Capital of Culture and
      without prospects for continuation and development into later years.
*    Projects lacking an established framework of cooperation between the organizer and the artist/group.
*    Projects lacking the character of being rooted in a community.
*    Projects otherwise deemed not suitable by the Committee.


Criteria for selection

*   The program activity must meet the criteria of our committee’s Basic Policy.
*   Organizers and participating artists (or groups) must exercise thorough research, preparation and publicity regarding the program activity.
*   Organizers and participating artists should be independent in every aspect and have a reliable budget


Grant Amount Priorities

1. Priorities depending on the Year of European Capital of Culture:  

1st priorities:
Host city of European Capitals of Culture 2020 (Galway and Rijeka)
*For Galway 2020 and Rijeka 2020, grant priorities are made depending on the following order.
-Priority 1: Programs organized, co-organized or supported by European Capital of Culture 2020  
-Priority 2: Programs that are not part of the official program of a European Capital of Culture shall be accorded priority where a European Capital of Culture expresses expectations and recommendation for their long-term development.

●2nd priorities:
Past European Capitals of Culture (1993-2019/46 cities) and future European Capital of Culture (2021-2025/10 cities)
*Past and future host cities shall be accorded priority in order of their proximity to 2020. 

2. Priorities depending on the applicant fundraising:

In conducting audits, the Committee will attach importance to the following. Please provide specific information in the application form.

<In Europe>
 Are the European Capital of Culture and the local organizer seeking grants from governments or public bodies and foundations? [Essential precondition]

<In Japan>
 Are the participant group and/or artist seeking grants from the Japanese government or public bodies and foundations, and engaged in crowdfunding or like means of fundraising?


Application submission dates and deadlines

Main call deadline: 30 September 2019 
Program coverage:
 #ECoC of the year (Galway 2020, Rijeka 2020): 
January – December 2020
 #Other ECoCs: April 2020 – March 2021 (Japanese fiscal year)

※Only in case we have remaining amount of the budget, 
    we will accept applications in accordance with the following priority order.

Deadline Online application system Program coverage period
Main call: 
30 September 2019
Open: End of August 2019  ECoC 2020: January-December 2020
Other ECoCs: April 2020 – March 2021
2nd Call: 31 January 2020 Open: 1 December 2019  April 2020- March 2021
3rd Call: 31 March 2020 Open: 1 March 2020  July 2020- March 2021

From Application to Grant Provision

  1. Applicant submits application form and documents
    Applicant → EU–Japan Fest Japan Committee

  2. Committee forwards decision (approval or rejection) on application by email.
    EU–Japan Fest Japan Committee → applicant

  3. Applicant replies with confirmation by email
    Applicant → EU–Japan Fest Japan Committee

  4. Following conclusion of supported project:
    Applicant submits activity report (via electronic form) and printed material (by post) within 1 month after completion of project.
    Applicant → EU–Japan Fest Japan Committee

  5.  Payment of grant made (by bank transfer) within 3 weeks of receipt of materials in step 4 above
    EU–Japan Fest Japan Committee → applicant

Online Application and download

*Support Request Letter 
 –Support Request Letter for EUJF *REQUIRED FOR ECoC 2020~2023

*For instruction:
  –EUJF application instruction 2020

*For your information:
  –Support Criteria and Grant Information Financial Resource As of Aug. 2020

*Welcome to Electronic Application System
  –Registering online application account 

* Grant application forms and submission guidelines are subject to change without notice at any time.
* Applications shall be accepted in accordance with conditions stated in the most recent version of the guidelines.

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